1/10/2023 0 Comments File secure![]() ![]() While the cloud has limited reliance on these devices, they are still in use - and still a source of data leaks and attacks. Limit or ban the use of physical storage devices, including USBs, external hard drives and CDs. Security teams can then limit employee and third-party file access based on the duration of a given project or engagement. Google, for example, has an expiration feature for Google Drive, Docs, Slides and Sheets. Set expiration dates for filesīeyond access controls, some products enable organizations to add expiration dates to files. Also, regularly review and update users' access privileges. Actions users can take on files can also be limited, such as who can read, write, edit or delete data. Restrict access based on the principle of least privilege - only allowing users to access what is necessary for their job. Access can be limited by group, role or individual. Not all employees require the same levels of access to all files. Set controls to limit who can access which files. Once security teams detect unusual behaviors, they can take preventive measures, such as revoking permissions or encrypting files. ![]() An unauthorized user attempting to access a file or an employee accessing a file at an unusual time is an early indicator of a problem. Audit and actĬonduct audits on cloud storage and endpoint devices, especially following a security event or alert. For instance, enterprise-grade Slack enables enterprise admins to restrict file uploads. Security teams can reduce the risks associated with collaboration apps by implementing controls that prevent users from performing risky behaviors. A data breach or malware attack, for example, could cause reputational and financial damages to an organization. These apps are largely developed with collaboration and efficiency in mind, and they can quickly become a security nightmare if left unmanaged. Integrate file-sharing controls with collaboration appsĬollaboration apps, such as Slack or Teams, enable employees to share files with the click of a button. Interactive apps and gamification can make security awareness training competitive and fun. These programs don't need to be boring or long. Regular trainings can help employees learn about potential security risks associated with file transfers. While these apps are convenient and easy to use, employees should remain cautious about using them to share files. New, easy-to-use apps enable employees to quickly share information with colleagues and third parties. It has never been more important for organizations to train their employees about secure file transfers - especially with the advent of the cloud. No matter the tools, however, organizations should follow these best practices to ensure secure file transfers. Beyond standard security hygiene best practices of securing remote access, using strong passwords and multifactor authentication, and encrypting files, the market is full of enterprise-grade tools and products that help enterprises share files both internally and with third parties, such as partners and customers. Organizations must prioritize secure file transfers, as company files often contain sensitive, proprietary and classified information. ![]()
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